Frequently Asked Questions: ERoll and EPIC

  1. ERoll and EPIC
  2. Model Code Of Conduct
  3. EVM

(1) Q.

Who is eligible to exercise his / her franchise in India in the election to the House of the People (Lok Sabha) and to the Legislative Assembly (Bidhan Sabha) of every State ?

Ans.

The election to the House of the People (Lok Sabha) and to the Legislative Assembly (Bidhan Sabha) of every State shall be on the basis of adult suffrage; that is to say every person who is a citizen of India and who is not less than eighteen years of age and is not otherwise disqualified on the ground of non-residence, unsoundness of mind, crime or corrupt or illegal practices shall be entitled to be registered as a voter at any such election.

(2) Q.

What is an electoral roll ?

Ans.

An electoral roll is a list of all eligible citizens who are entitled to cast their vote in an election. The electoral roll are prepared Assembly Constituency wise. An electoral roll for any Assembly Constituency is sub-divided into parts corresponding with the polling booths. Normally one part will correspond one polling booth.

(3) Q.

What is Summary Revision of Electoral Roll ?

Ans.

During Summary revision of electoral rolls which takes place every year, the existing electoral rolls are published at each polling booth locations to invite claims and objections for inclusion, deletion, correction and transposition. After due enquiry all the claims and objections are decided and a supplementary electoral roll is prepared and published.

(4) Q

What is continuous updation of Electoral Roll ?

Ans.

Even after the final publication of electoral rolls the process of continuous updation of electoral rolls goes on and the citizens are free to file any application with the Electoral Registration Officer for addition, deletion, modification and transposition. As per the law, your name can be registered upto the last date of filing of nominations by candidates that has been notified by the Election Commission for any general election or bye-election to an Assembly or Parliament.

(5) Q

I am an Indian citizen, my name does not find place in the voter list. Can I vote ?

Ans.

To exercise once franchise, the first and foremost requirement is that your name should be in the electoral roll. Without your name registered in the relevant part for the area where you ordinarily reside in the Assembly Constituency you will not be allowed to exercise your franchise. Therefore, one has to find out whether his name has been registered or not. If not registered one can apply in Form-6 for inclusion of name in the Electoral Roll.

(6)Q

I have completed 18 years of age recently. How to register my name in the electoral roll ?

Ans.

Revision of electoral rolls are done every year during a specified period when eligible persons are given an opportunity to register themselves by applying in Form-6 before the concerned Booth Level Officer (BLO) at Polling Station (Booth) location or in the office of the Electoral Registration Officer-cum-Sub-Collector/AERO. During the non-revision period, a person can apply for inclusion of his name in the office of the concerned ERO-cum-Sub-Collector.

(7) Q.

I am an orphan, eligible for enrollment as an elector. While filling of Form-6 for inclusion of my name in the Electoral Roll, what should I write in the column meant for father’s / mother’s / husband’s name?

Ans.

Eligible orphan in orphanage can be enrolled by registering his/her orphanage name in place of his parents.

Or

Eligible orphan brought up by a family can be enrolled by entering name of head of family in place of his/her parents.

Or

Eligible orphan legally adopted by family can be enrolled by entering his adopted father/mother’s name.

Or

Any orphan not covered under above mentioned categories can be enrolled by entering “Not Known” and entering “Others” in the column of relation.

(8) Q.

I am a Sadhu (Saint) eligible to be an elector and have changed my worldly name. Can I enter my rechristened name with suffix of my Guru’s name instead of my father ?

Ans.

Yes, you can enter your name in Form-6 for inclusion in electoral roll by writing your rechristened name and name of your Guru in the column related to Father/Mother/Husband and entering “Others” in the column of relations.

(9) Q.

I have shifted my residence from one Constituency to another Constituency. How do I ensure that I am enrolled in my new place of residence and my name is deleted from the old place ?

Ans.

In case of new residence in a different constituency one has to fill up Form-6 for inclusion in the Electoral Roll. The applicant should submit a copy of EPIC(Elector Photo Identity Card)  or his EPIC number / previous address to be recorded in Part-IV of Form-6. The same EPIC number will be assigned to the elector at the new Assembly Constituency. Further, the ERO-cum-Sub-Collector of the earlier Assembly Constituency will be asked to delete the record of previous entry.

 

(10) Q.

I am staying in a rented accommodation and my landlord does not give any documentary proof of residence to apply for enrollment as a voter. What can I do ?

Ans.

If your parents / relatives are enrolled and staying in the same building then there is no need of submitting resident proof and you can simply fill up Column-III of Form-6 mentioning the details of entry of relations in the electoral roll, or alternatively any copy of the letter received by post in that particular address in the name of the applicant or Booth Level Officer can visit the place and ascertain the position.

(11)Q

I am an illiterate person having no age proof document to apply for enrollment in the voter list. What can I do ?

Ans.

Father / Mother of an illiterate applicant can submit a declaration in person before the BLO/ERO/AERO mentioning the date of birth of their son / daughter which will be accepted as age proof along with Form-6 for inclusion in electoral roll. However, if the father and mother both are dead, in that case the age proof certificate issued by the concerned Sarpanch / Corporator / Ward Member can also do.

(12)Q

Can one be enrolled at more than one place ?

Ans.

A person can not be enrolled as a voter in more than one place in the same Constituency or in more than one Constituency as it is an punishable offence under Section-31 of R.P.Act, 1950. The elector can keep his name in one place of his choice where he ordinarily resides and should delete his names from other places by submitting Form-7 before the BLO / ERO / AERO.

(13) Q

How to find out my name, Sl. No. and Polling Station (Booth) No. in the Electoral Roll ?

Ans.

Electoral Roll is available with BLO / ERO/AERO. One can find his / her details from the above places. Electoral Rolls is also available in official website- www.ceoorissa.nic.in and one can also find his details through “search your name in the voter list” facilities available in the above website.

(14) Q

Will possession of an EPIC alone entitle you to vote ?

Ans.

Mere possession of an EPIC issued to you does not guarantee you to vote, because it is mandatory that your name should appear in the electoral roll.

         Once you have found out that your name is there in the electoral roll and you also possess an identification document prescribed by the Election Commission (EPIC or others), you are entitled to vote.

         The Election Commission of India has made voter identification mandatory at the time of poll. The electors have to identify themselves with either Elector Photo Identity Card (EPIC) issued by the Commission or any other documentary proof as prescribed by the Commission.

(15)Q

Can I apply online ?

Ans.

An eligible person can apply online for inclusion, deletion, correction and transposition of names and other details in electoral roll throughout the year. “Apply online” facilities are available in www.ceoorissa.nic.in/ www.eci.nic.in website.

(16) Q

My name, relations name and sex has wrongly been reflected in EPIC / Electoral Roll. How to rectify it.

Ans.

If any particulars in the Electoral Roll are to be modified / corrected such as name, house number, middle name, last name, age, sex, EPIC number etc. a claim in Form-8 can be filed before the Booth Level Officer / ERO / AERO / Online.

(17) Q.

I have shifted my residence from one Polling Station area to another Polling Station area of same Assembly Constituency. I have an EPIC issued from the previous place of residence. How to change my address both in Electoral Roll and EPIC ?

Ans.

In case any elector has changed his house from one polling station area to another polling station area  in the same Assembly Constituency, he can file application in Form No.8A. The new address will be incorporated in the electoral roll but no new EPIC will be issued and he can exercise his voting right with the existing EPIC in the new Polling Station.

(18) Q.

My old Elector Photo Identity Card (EPIC) is defective / lost. I would like have a new card. What is the procedure?

Ans.

You can get new EPIC by depositing Rs.25/- with the Booth Level Officer (BLO).

(19) Q.

What is meant by a Part ?

Ans.

Electoral Rolls are organized as geographically defined parts. Each part has an identified polling station where elector cast their votes on the poll day, parts are numbered and organized as geographically identified sections.

(20) Q.

What is meant by a Section ?

Ans.

If denote locality and area details and contain household wise individual elector details.

(21) Q.

What is meant by “Qualifying Date” ?

Ans.

The date on which the age of the applicant should be eighteen or more on 1st January of the year with reference to which the electoral roll is being revised.

(22) Q.

Who cannot become an elector ?

Ans.

·         Not a citizen of India.

·         Of unsound mind and stands so declared by a competent Court.

·         Disqualification for voting arising out of conviction and corrupt practices.

 

(23) Q.

What are the documents to be submitted for inclusion of names in the electoral roll ?

Ans.

·         Age proof

·         Proof of citizenship (copy of EPIC of Parents or Birth Certificate or Passport)

·         Proof of ordinary Residence.

24 Q.

What are the types of document that can be submitted as age proof ?

 

·         Birth Certificate issued by a Municipal Authorities or district office of the Registrar of Births & Deaths or Baptism Certificate

·         Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any other recognized educational institution

·         If a person is class 10 or more pass, he should give a copy of the marksheet of class 10, if it contains date of birth as a proof of date of birth

·         Marksheet of class 8 if it contains date of birth

·         Marksheet of class 5 if it contains date of birth

·         A declaration in prescribed format given in Annexure-1 made by either of his parents, if the person is not educated till class 10 (in those cases where parental declaration is given as proof of age the applicant will have to be present himself for verification before BLO/ERO/AERO).

·         A certificate of his age given by a Sarpanch of the concerned Gram Panchayat or by a member of the concerned Municipal Corporation / Municipal Committee, if the person is not educated till class 10 and both the parents are not alive.

(25) Q.

What are the types of document that can be submitted as citizenship              proof ?

Ans.

·         Copy of EPIC of Parents.

·         Birth Certificate

·         Passport

 

(26) Q.

What is meant by Ordinary Resident ?

Ans.

·         If the person uses the place for sleeping.

·         May not cook food and eat the same at the place of residence, may take food from outside.

·         Temporary period of absence (relating to work, employment, pleasure etc.) are not to be counted.

 

 

(27) Q.

What are the documents that can be submitted as proof of ordinary residence ?

Ans.

·         Bank / Kisan / Post Office current Pass Book, or

·         Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment Order, or

·         Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name of the applicant or that of his/ her immediate relation like parents etc., or

·         Postal department’s posts received / delivered in the applicant’s name at the given address.

(28) Q.

How can a married women who has shifted her residence after marriage be enrolled as per her new residence ?

Ans.

·         She can file her application in Form-6 for inclusion of her name in electoral roll at the designated location / booths near her new residence.

·         Name of the husband to be mentioned instead of father/mother.

·         Details of family members (in-law’s) already included in the Electoral Roll.

·         Declaration in Column-IV of Form-6 as regard to previous address, information about EPIC (if issued) and date from which residing in the new address.

(29) Q.

How can a married women who has not been enrolled before get registered as per her new residence ?

Ans.

·         She can file her application in Form-6 for inclusion of her name in electoral roll at the designated location / booth near her new residence.

·         Name of the husband to be mentioned instead of father / mother.

·         Details of family members (in-law’s) already included in the Electoral Roll.

·         Declaration in Column-IV of Form-6 as regard to previous address, information about EPIC (if issued) and date from which residing in the new address.

(30) Q.

Is an eligible person aged about 25 years who has not been enrolled before, required to submit any declaration along with his application ?

Ans.

      Yes.

·         A declaration has to be given in Part-IV of Form-6 for inclusion of name in Electoral Roll

·         To indicate date from which a person is residing in the given address.

·         If the name is already included in the Electoral Roll of any other constituency, to give full previous address.

·         If issued with a photo identity card by the Election Commission, the card number (printed on the front side) and date of issue (printed on the back side) of the card to be mentioned in the space provided.

(31) Q.

Can a college student staying at a hostel or any place outside his home get his name enrolled in his native address ?

Ans.

      Yes.

·         The students have the option to get themselves registered as electors either at their native place or at the address of the hostel / mess managed by the educational institution or elsewhere where they are residents for the time being to pursue their studies.

·         Students opting to be enrolled in the electoral roll at their house address in their native place will have to apply for inclusion of their name in the electoral roll by applying in Form-6 addressed to the Electoral Registration Officer-cum-Sub-Collector of the constituency in which the house in their native place falls.

(32) Q.

How can a member of armed services be enrolled as Service Voter ?

Ans.

·         Three kinds of forms for three different categories are filled to become a service voter.

·         Forms are submitted at designated Record Office or to the Superior Authority.

(33) Q.

Can the wife of the Service Voter be enrolled as Service Voter ?

Ans.

Yes. Who is ordinarily residing with the Service voter.

(34) Q.

Who can be enrolled as an Overseas elector ?

Ans.

·         An Indian citizen absent from his place of ordinary residence in India due to employment, education or otherwise.

·         Has neither included his name in electoral roll nor has acquired citizenship of any other Country.

(35) Q.

How an Indian citizen staying abroad can get enrolled as Overseas              elector ?

Ans.

·         Any overseas elector who has completed the age of 18 years can submit his application Form-6A either in person or by posts to the concerned AERO / ERO of the residential area mentioned in his passport.

·         The electors overseas are not issued EPIC but use their passport for their identification to cast a vote.

(36) Q.

How the address of a homeless person is ascertained ?

Ans.

The BLO will visit the address given in Form-6 at night to ascertain that the homeless person actually sleeps at the place which is given as his address in Form-6. If the BLO is able to verify that homeless person actually sleeps at that place, no documentary proof of place of residence shall be necessary. BLO must visit more than one night for such verification.

 

(37) Q.

Is it necessary to submit any document with the application for              correction ?

Ans.

     Yes.

·         Self attested photocopies of both sides of Elector’s Photo Identity Card, if already issued

·         Proof of date of birth, if requires correction

·         Proof of ordinary residence, if requires correction

·         Photograph for correcting a wrong photograph.

(38) Q.

If any elector intends to shift his name from one part of the constituency to another due to change in his residence, which form is to be filled up ?

Ans.

Form-8A. A person whose name is already included in the current electoral roll can file the application for transposition of an entry in different place of the same constituency.

(39) Q.

If any elector intends to shift his name from one section of the part to another due to change in his residence, which form is to be filled up ?

Ans.

Form-8. Application for correction to particulars entered in electoral roll or alternatively during door to door survey the BLO can report for rectification.

(40) Q.

Can an affidavit be acceptable as the substantive evidence for age proof ?

Ans.

·         Not necessarily. A declaration in prescribed format made by either of the parents if the person is not educated till  Class-10.

·         A certificate of age given by Sarpanch of the concerned Gram Panchayat or by a member of concerned Municipal Corporation / Municipal Committee, the person is not educated till Class-10 and both the parents are not alive.

·         Documentary proof of age will be required only in those cases where the age of the applicant is between 18 and 21 years. In all other cases declaration of age by the applicant will be taken as age proof.

(41) Q.

What conditions are to be complied with for getting an EPIC ?

Ans.

As soon as a person is registered as an elector, he becomes entitled to receive an EPIC. It is a permanent document which establishes the identity of the concerned elector.

(42) Q.

Is it mandatory to have a new EPIC with every change in address ?

Ans.

No. An EPIC is issued to an elector by any Electoral Registration Officer (ERO) in India continues to be valid all over India till such time as that elector remains in the Electoral Roll in any Assembly Constituency. Even on transfer of the elector from one Assembly Constituency to another the same EPIC which was issued to him by the earlier Electoral Registration Officer (ERO) can be used in the new Assembly Constituency.

(43) Q.

Can an Overseas voter get EPIC ?

Ans.

No. The overseas voters are not issued EPIC but use their passport for their identification to cast a vote.

(44) Q.

Which form is to be filled up for getting any correction in the entries of EPIC, if required ?

Ans.

Form-8 can be filed only by a person whose name is already included in the electoral roll seeking correction to his / her particulars already printed in the electoral roll.

(45) Q.

What is to be done in case of a lost EPIC ?

Ans.

·         A declaration to this effect should be obtained from the elector.

·         Thereafter a duplicate EPIC could be issued to the elector for a charge of Rs.25/-

·         The elector should be given a proper receipt against the amount received from him.

(46) Q.

What can be done by an applicant who is dissatisfied with the decision of the ERO ?

Ans.

He / She can file an appeal before the District Election Officer and Collector of the concerned District for redressal of his / her grievance.

(47) Q.

Is there any time limit for making an appeal against the decision of the ERO on claims and objections ?

Ans.

Yes. Within the stipulated period as approved by the Election Commission of India during Revision of Electoral Rolls.

(48) Q.

Before whom the appeal can be made ?

Ans.

District Election Officer-cum-Collector of the concerned District.

(49) Q.

Is there any fee for making an appeal ?

Ans.

No

(50) Q.

Is there any penal provision that can be initiated against any applicant for making false declaration in the application of claims and objections ?

Ans.

Yes. Any person who makes a statement or declaration which is false and which he / she either knows or believes to be false or does not believe to be true is punishable under Section 31 of the Representation of the People Act, 1950 (43 of 1950).

 

 

 

 

 

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